City Of Edmonton
Are you a proactive and adaptable individual seeking a role with variety? As a Clerk II, you’ll provide essential administrative support to a Director and the broader branch, tackling a wide array of tasks from document management and telecommunications to general clerical duties. This role demands both collaboration and the ability to make independent decisions, offering a dynamic and engaging work environment.
This role encompasses a broad range of responsibilities, including managing physical and electronic documents, ensuring smooth telecommunications operations, and providing general clerical support. You’ll be a vital resource, utilizing your strong organizational and problem-solving skills to contribute to the efficiency and effectiveness of the branch.
What will you do?
• Prepare schedule, agendas, minutes, and memos
• Organize meeting invites, locations and documents required
• Provide clerical services within meetings when required
• Data entry, formatting, and proofing planning and policy documents, memorandums, letters, circulations, etc
• Prepare mail-out notices for land development applications, public meetings, public notices, or other documents
• Receive and enter all contract and/or account payable information incorporate systems as appropriate
• Ensure accurate and timely entry of all contracts and accounts payable/receivable
• Manage workflow for the Director in relevant business applications (POSSE, PeopleSoft, etc.)
• Assist with additional Section-wide clerical support duties as required
• Creating paper and electronic files for Property Transactions; provide them to appropriate Agent
• Provide backup and support for other Administrative staff in the section and branch as required
• Other duties as assigned
Qualifications
• Completion of Grade 12 and completion of an appropriate certificate program from an approved business college/post-secondary school or equivalent
• Minimum of 2 years progressively responsible and diverse office experience including composing correspondence, word/data processing, taking meeting minutes, serving as a first point of contact, and providing administrative support successfully
Assets:
• Certification related to office management or professional administration is preferred
Skills required for success:
• Strong written and verbal communication skills
• Proficiency with Microsoft and Google applications, POSSE, and SAP as required by the section
• Strong organizational skills with the ability to work independently
• Knowledge and understanding of legislation, bylaws, procedures, and/or policies governing the business actions of the assigned area
• Able to demonstrate initiative and resourcefulness
• Build and maintain positive relationships and strong partnerships with team members and branch staff
• Knowledge of municipal government processes
• Attention to detail and ability to perform tasks with a high degree of accuracy
• Able to handle confidential and sensitive information
• Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)
• Embracing a culture of equity, diversity, reconciliation and inclusion
Conditions of Employment:
• Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position. There may be a cost associated with this requirement
• Applicants may be tested.
Work Environment:
• Note: This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance
The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca. Learn more about our benefits https://bit.ly/COEbenefits.
Up to 1 temporary full-time position for up to 11 months
Hours of Work: 33.75 hours per week
Salary Range: $25.172 – $31.257 (Hourly)
Talent Acquisition Consultant: RD/SB
Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.
Classification Title: Word Data Processing Clerk II
Posting Date: May 26, 2025
Closing Date: June 2, 2025 11:59:00 PM (MDT)
Number of Openings (up to): 1 – Temporary Full-time
Union: CSU 52
Department: Financial and Corporate Services
Work Location(s): 10th Floor Edmonton Tower, 10111 104 Avenue Edmonton T5J 0J4