Executive Administrative Assistant – Professional Office Administration

Location: Barrie, Ontario
Employment Type: Full-Time, Regular
Work Hours/Week: 37.5
Platform: Wealth Management
Application Deadline: August 2, 2025
Posting Date: June 2, 2025
Address: 11 Victoria St, Barrie, ON
Salary Type: Salaried

The Opportunity

RBC Dominion Securities, Canada’s leading full-service investment and wealth management firm, is seeking an Administrative Assistant to join its high-performing team at the Barrie branch. This position offers a unique opportunity for a motivated and detail-oriented professional to develop their career in the wealth management industry. Working as part of a collaborative and successful advisory team, you will provide operational and administrative support to both advisors and clients while learning and growing within one of the country’s most trusted financial institutions.

This role is ideal for someone who values a client-focused environment, possesses strong organizational and communication skills, and is driven by delivering top-tier service. If you are eager to build a rewarding career within the investment and wealth management industry, this is a compelling opportunity to gain hands-on experience and become part of a culture of excellence, integrity, and continuous learning.

What You Will Do Executive Administrative Assistant

As an Administrative Assistant, you will play a vital role in the day-to-day operations of the advisory team. You will be a key point of contact for both clients and internal partners, ensuring that client needs are met with accuracy, efficiency, and professionalism. Your work will support client satisfaction, regulatory compliance, and the overall productivity of the advisory team. Your responsibilities will include:

Providing front-line service and administrative support to clients and the advisory team, both in person and remotely.
Maintaining and managing client accounts by ensuring that all documentation is accurate, complete, and compliant with internal and regulatory standards.
Managing key timelines, critical dates, and administrative tasks related to client accounts to ensure seamless and consistent service delivery.
Responding promptly and effectively to client inquiries regarding account transactions, documentation, reporting, and general account information.
Handling all incoming communications, including phone calls, emails, and requests, and ensuring they are directed or resolved in a timely manner.
Assisting with the onboarding of new clients by facilitating account setup and guiding clients through the initial documentation and process.
Coordinating and preparing client and prospect meetings, including agenda setting, scheduling, document preparation, and follow-up.
Ensuring client files are audit-ready and fully compliant with internal policies and regulatory standards, including the maintenance of Wealth Management process documentation.
Supporting the Advisor in monitoring and tracking Wealth Management activities and client deliverables.
Acting as a liaison between the advisory team and other internal departments including compliance, operations, and technology.

Must-Have Qualifications

To be successful in this role, candidates must bring a combination of relevant experience, administrative acumen, and a client-first mindset. The following qualifications are required:

Completion of a post-secondary diploma or degree, or equivalent work experience (minimum of 3–5 years in an administrative or client service capacity).
Demonstrated excellence in verbal and written communication, time management, and organizational skills.
Ability to handle multiple tasks and prioritize work under pressure in a fast-paced, deadline-driven environment.
A collaborative team player who thrives in supporting others and contributing to shared goals.
Attention to detail and a strong sense of accountability when managing confidential client information and compliance requirements.
Proficiency in using business software applications, including the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
A professional demeanor and commitment to delivering a superior client experience.

Nice-to-Have Qualifications

While not required, the following qualifications will be considered assets and may provide a competitive advantage:

Previous experience in the securities industry or private wealth management environment.
Familiarity with retail banking operations, branch procedures, or head office administration.
Completion of the Canadian Securities Course (CSC) and/or Conduct and Practices Handbook Course (CPH).
Experience working within a regulated financial services environment with an understanding of industry documentation and compliance requirements.

What’s in It for You

At RBC Dominion Securities, we recognize that our people are the foundation of our continued success. As part of the team, you will benefit from a comprehensive compensation and development program that supports both your personal and professional growth.

A competitive salary and comprehensive benefits package.
Paid vacation and personal time, as well as access to employee wellness programs.
Eligibility for a discretionary bonus program tied to individual and business performance.
Opportunities for internal career advancement within RBC’s Wealth Management platform and across the broader organization.
Training, mentorship, and ongoing professional development resources to help you build your knowledge, skills, and confidence.
A supportive team environment where your contributions are recognized, and your growth is encouraged.

Inclusion and Equal Opportunity at RBC

At RBC, we are committed to building a workplace where diversity is celebrated, equity is a priority, and inclusion is a daily practice. We believe that our differences make us stronger and that fostering an environment of belonging enables everyone to thrive.

We aim to attract, develop, and retain talent from all backgrounds, including equity-seeking groups. This includes individuals who identify as women, members of racialized and visible minority communities, Indigenous Peoples, people with disabilities (both visible and invisible), and members of the LGBTQ2+ community.

RBC also supports accessibility and accommodation needs throughout the recruitment process. If you require any accommodations to participate fully in the application or interview process, please let us know. We are committed to ensuring every candidate has a fair opportunity to succeed.

Join Our Talent Community

Stay informed about exciting career opportunities with RBC by joining our Talent Community. Receive personalized updates on job openings, recruiting events, and career tips relevant to your interests and goals.

Learn more and sign up at jobs.rbc.com.

Ready to Apply Executive Administrative Assistant ?

If you are a driven, detail-oriented professional with a passion for client service and an interest in the investment and wealth management industry, we invite you to apply for this rewarding opportunity.

Expand your limits and shape your future with RBC Dominion Securities. We look forward to welcoming the newest member of our dynamic and client-focused team.

To apply or learn more about this opportunity, visit jobs.rbc.com or submit your application before the deadline of August 2, 2025.

Here’s a comprehensive 200-word company overview for Royal Bank of Canada (RBC), followed by a table of current job roles with estimated salaries:

Royal Bank of Canada (RBC) – Company Overview

Established in 1864 in Halifax, Nova Scotia, RBC is Canada’s largest financial institution by market capitalization, serving over 20 million clients across 36 countries. Headquartered in Toronto, RBC offers a wide range of services, including personal and commercial banking, wealth management, insurance, investor services, and capital markets products. With more than 97,000 employees, RBC is recognized for its strong market positions and commitment to delivering leading performance and creating value for clients and communities.(en.wikipedia.org, rbc.com)

Innovation: RBC is at the forefront of technological advancements in the banking sector. The bank has established a new artificial intelligence (AI) and digital innovation team within its capital markets division, aiming to drive future growth through advanced technology. This initiative is expected to generate up to C\$1 billion from AI investments, highlighting the strategic importance of AI in RBC’s growth .(reuters.com)

Customer Focus: RBC prioritizes delivering more value and personalized experiences to its clients. The bank’s investments in AI aim to enhance training, streamline operations, and increase efficiency, ensuring that clients receive optimal service .(reuters.com)

Sustainability: RBC plans to significantly increase its funding for renewable energy projects, aiming to triple such loans to C\$15 billion by 2030. This move is part of RBC’s broader strategy to achieve net-zero emissions in its lending practices by 2050 .(reuters.com)

Company Values: RBC operates with a purpose-driven, principles-led approach, emphasizing integrity, collaboration, and excellence in all aspects of its business.(rbc.com)

Current Job Openings at RBC

Role	Location	Estimated Salary (CAD)	Key Responsibilities
Senior Financial Analyst	Minneapolis, MN	\$110,000 – \$180,000	Financial analysis, reporting, budgeting
Trust Administrator	Vancouver, BC	\$56,000 – \$65,000	Trust account management, client relations
Senior Site Reliability Engineer	United States	\$80,000 – \$135,000	Infrastructure reliability, system monitoring
Senior Software Developer	United States	\$169,000	Software development, system design
QA Lead	Toronto, ON	\$88,000	Quality assurance, testing strategies	(reddit.com, glassdoor.com, glassdoor.com.hk, reddit.com, reddit.com, en.wikipedia.org, reddit.com, reddit.com)